Our diverse, visionary, and multi-talented staff bring their expertise to The San Francisco Foundation in a shared calling to work for positive change across the Bay Area. When available, we will post opportunities for you to join us in our work to make the Bay Area the best place it can be.

Development Assistant

Development Assistant
Full-Time, Non-Exempt

ORGANIZATION OVERVIEW

The San Francisco Foundation (TSFF) is the community foundation serving the Bay Area since 1948, granting more than $800 million over the past ten years. Through the generosity and vision of our family of donors, TSFF has over $1 billion in assets and awarded grants totaling more than $90 million in FY 2013. TSFF brings together donors and builds on community assets through grantmaking, lending, leveraging, public policy, advocacy, civic engagement and leadership development in the areas of community health, community development, arts and culture, the environment, and education. The San Francisco Foundation serves San Francisco, Alameda, Contra Costa, Marin, and San Mateo Counties.

REPORTS TO: Vice President for Development & Donor Services and Director of Business Development

POSITION SCOPE AND RESPONSIBILITIES

Provide administrative support to the Vice President for Development & Donor Services, Director of Business Development and other members of the Development & Donor Services Team. Support includes but is not limited to the following activities:

  • Coordinates paperwork flow, calendar management, establishes and maintains electronic and paper filing systems, and drafts and edits correspondences.
  • Supports and assists the department with mailings and surveys, project research, responds to donor requests for information, and tracks all contact with donors in the Razor’s Edge database.
  • Provides logistical support for large and small meetings, convenings, and events including working with caterers, reserving facilities, setting up meetings,  mailing invitations, managing mailing lists, developing speaker and attendee profiles, and managing registration and other on-site logistical activities.
  • Handles administrative details associated with the Development and Donor Services Committee and Professional Advisors Council, including preparing and distributing notices, agendas, meeting materials, and minutes, etc. Creates standard and customized reports utilizing several different applications/databases.
  • Files expense reports, check requests and tracks department expenses and payments.
  • Works closely with the Development & Donor Services Coordinator to coordinate department activities, update policies and procedures, and maintain accurate information in the Raiser’s Edge database.
  • Works collaboratively with and act as a liaison between other Foundation departments in executing administrative processes and provide back-up support to other administrative staff in the Development & Donor Services Department.
  • Participates in staff meetings, professional development activities, internal committees, and cross-departmental projects as appropriate. Serves as a member of internal committees and workgroups.

QUALIFICATIONS
The ideal candidate has a poised, confident, and professional style, with strong interpersonal skills for effectively representing The San Francisco Foundation in a variety of settings. Must be a proven self-starter, with a track record that demonstrates a commitment to outstanding customer service. Exceptional attention to detail and follow-through in addition to proven ability to effectively juggle multiple tasks, prioritize, and meet deadlines is required.

  • Minimum five years professional administrative support experience in a team oriented organization committed to excellence in supporting its clients and partners
  • Strong oral and written communication skills, and strong listening and analytical skills
  • Exceptional attention to detail and follow through and proven ability to juggle multiple tasks, prioritize and meet deadlines is required
  • Undergraduate degree preferred
  • Preference will be given to candidates with at least one year work experience as a planned giving assistant, paralegal or legal researcher focused on estates and trusts
  • Direct donor / client relations experience is highly desired

Technical Ability and Skills:

  • Advanced computer skills in the Microsoft environment including Outlook, Word, Excel, PowerPoint
  • Skilled in using Raiser’s Edge and/or other database programs is strongly desired.
  • Must have the desire and ability to quickly learn new applications as they are introduced into the work environment and as appropriate, assist in training other team members in using these applications

COMPENSATION: Commensurate with background and experience in addition to a very competitive benefits package.

APPLICATION DEADLINE: October 17, 2014

TO APPLY: Send resume with cover letter to resumes@sff.org.

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The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply